Administrative Production Associate

We have an exciting opportunity to join our team as an Administrative Production Associate. This role requires very strong word processing, technical and communication skills, responsiveness, and the ability to establish solid working relationships with colleagues. This position is in our convenient San Mateo Headquarters, and we anticipate some flexibility to work from home (hybrid) over time.

As a key member of the Administration department, the Production Associate will support the company by assisting with desktop publishing, record keeping, binding reports, and other office duties as assigned. This is a busy, high-volume role, responsible for making sure the quality of work meets high-level company expected standards.

Job Responsibilities:
Format client deliverables and provide high-level work products utilizing company templates and software.
Proofread documents, and review spelling, grammar, and punctuation.
Verify address information for client deliverables using Quick Base.
Create, revise, and print documents using computer system software and form files.
Work one-on-one with managers, consultants, analysts, and staff on special projects.
Respond to all emails and phone calls timely.
Coordinate and execute reproduction, binding of reports, and distribution/shipping of documents and materials.
Operate office machines, such as photocopiers, scanners, binding machines, postage meter, and personal computers.
Serve as a colleague and backup to our Office Service Manager, supporting company events and meetings, assisting in general office duties, and providing additional coverage for the administrative needs of the office (phone, supplies etc.).
Other duties as assigned.

Necessary Skills and Attributes:
Accurately type 60+ WPM.
Advanced skills in MS Office Suite (Outlook, Word, Excel, PowerPoint).
Very strong skills with computers and the internet.
Meticulous attention to detail, highly organized with strong time management skills.
Ability to read, write and comprehend in English, including accurate spelling skills.
Ability to accurately comprehend and follow instructions.
Sense of urgency, proactivity, and responsiveness to complete tasks for internal and external customers.

Preferred Education and Experience:
Minimum High School Diploma and 3 years of prior work experience in a similar role in a professional office environment.

Compensation and Benefits:
The compensation range for this position in the San Francisco Bay Area is $26.00 to $34.00 per hour plus eligibility for our annual bonus program. Compensation will be commensurate with experience.

We are proud to offer excellent benefits including a 401k with a 5% company contribution, available medical, dental, vision, life and disability coverage, ESOP, generous time off, and more.

Location and Other Information:
This position will be based in our San Mateo, California office. Candidates must be authorized to work in the U.S.